This page provides information about the processing and protection of your personal data in Erasmus+ and European Solidarity Corps programmes.
This processing is done in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data. The data controller and the processors listed in this privacy statement follow the rules of the Regulation.
Why and how do we process your personal data?
We process your personal information for the following reasons:
- Authentication and authorisation
- Organisation registration
- Submission of application and management of grant applications and projects
- Management of Erasmus+ and European Solidarity Corps participants’ data
- Communication with the National Agencies
- Programme evaluation
- Other processing activities
We will not use your personal data for automated decision-making, including profiling.
Your personal data is introduced directly by you or your organisation (e.g., the sending institution) in an IT tool to which access is given to different processors, as described later in this document. The access by another entity, such as the National Agency or receiving institution, to this data to ensure data quality and consistency is considered a ‘data transfer’. The types of transfers are described in other sections.
What personal data do we collect and further process?
- Organisation’s contact person, authorised users, and legal representatives
- The staff of Erasmus+ and European Solidarity Corps National Agencies
- Representatives of national authorities
- National experts
- Participants of Erasmus+ and European Solidarity Corps
We process the information required to evidence barriers faced by people with fewer opportunities. Such processing is necessary for a substantial public interest, based on Union law, which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide suitable and specific measures to safeguard the fundamental rights and the interests of the data subject. This is collected only when it could have an impact on the arrangements that are necessary to enable the applicant to take part in the project or the additional amounts received as part of the grant and for statistics (following Chapter V of Regulation 2021/817 and article 16 of Regulation 2021/888).
The provision of these personal data is mandatory for the management of projects and associated activities/mobilities.
What are your rights, and how can you exercise them?
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular, the right to access your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, restrict the processing your personal data, and object to the processing.
You have the right to object to processing your personal data, which is lawfully carried out pursuant to Article 5(1)(a) on grounds relating to your particular situation.
You have a right to withdraw your consent for management (modification) of your data included in the organisational data by the National Agencies; this applies to the processing of personal data of organisations’ contact persons and authorised users.
Your rights may be restricted based on objectives of public interest of the Union, in particular the objectives of the financial interest of the Union, including budgetary matters. In addition, your rights may be restricted to safeguard monitoring, inspection, or regulatory function connected to the exercise of official authority of the Union body based on Art. 132(1) of Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union.
Archiving sample data, which includes your personal data, beyond the retention period provides the controller with derogations from the rights referred to in Articles 17 (right of access by the data subject), 18 (right to rectification), 20 (right to restriction of processing), 21 (notification obligation regarding rectification or erasure of personal data or restriction of processing), and 23 (right to object) subject to the conditions and safeguards referred to in Article 13 (safeguards relating to processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes).
You can exercise your rights by contacting the Data Controller or, in case of conflict, the Data Protection Officer of the European Commission. If necessary, you can also address the European Data Protection Supervisor. We provide their contact information in the section below.
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e., their Record reference(s) as specified under the section below) in your request.
Where to find more information?
More information can be found on Erasmus+ and European Solidarity Corps Privacy notice page.